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Virtual Assistants for Law Firms, Accountants and Advisory Practices

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Bill more hours. Delegate the rest.

Confidential remote support for law firms, accountants, consultancies and advisory practices.

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Law firm team reviewing a case file together in a legal office
IndustriesLegal & Professional Services

Overview

Professional firms sell time and expertise, yet a large share of each week goes to intake, scheduling, formatting, data entry and billing. HVT provides confidential, dedicated remote support so fee earners reclaim billable hours and firms can grow capacity without growing office overhead. Team members work under confidentiality agreements and the access rules you set.

Challenges we solve:

  • Administrative work eating into billable time
  • Busy-season overload in tax and accounting practices
  • Slow client intake and onboarding
  • Inconsistent document preparation and file management
  • Confidentiality concerns when delegating work

Core Focus Areas

Legal assistant reviewing and annotating contract documents

Legal Support

Fee earners should spend time on advice, not admin. Virtual legal assistants support client intake, calendar and deadline management, document formatting, file organisation, research support and correspondence under attorney supervision, using our Back Office & Admin capabilities.

Accounting and tax professional going through financial documents with a client

Accounting & Tax Practice Support

Busy season stretches every firm. Support teams handle data entry, document collection, bookkeeping, tax preparation support and reconciliations, giving your CPAs and advisors capacity to take on more clients without overtime. Learn more about our Finance & Accounting service.

Law practice administrator working on a laptop in a legal office

Practice Operations

HVT runs the engine behind your practice: billing and time entry, CRM updates, proposals and presentations, scheduling and reporting, delivered with confidentiality agreements and the access controls you define.

What Your Virtual Team Can Handle

  • Client intake and onboarding
  • Virtual paralegal support
  • Document preparation and review support
  • Calendar and deadline management
  • Billing and time entry
  • Bookkeeping and tax preparation support
  • Research and proposal formatting
  • General administration

Tools We Work In

  • Clio
  • MyCase
  • LEAP
  • QuickBooks
  • Xero
  • Karbon
  • TaxDome
  • Microsoft 365
  • Google Workspace
  • + many more

How It Works

  1. Discovery call

    we review your practice areas, templates and tools.

  2. Role design

    we define tasks, supervision and hours.

  3. Talent shortlist

    you review and interview candidates.

  4. Onboarding

    your team is trained on your standards, templates and confidentiality rules.

  5. Managed delivery

    regular reviews, reporting and seasonal scaling.

Why Professional Firms Choose HVT

  • Confidentiality by agreement with controlled access to your data

  • Professional communication suited to client-facing work

  • Dedicated team members who learn your templates and standards

  • Seasonal flexibility for tax deadlines and case surges

Frequently Asked Questions

What does a virtual paralegal do?
A virtual paralegal supports attorneys with client intake, document preparation, scheduling, file management and research, working remotely under attorney supervision.
Can law firms outsource administrative work?
Yes. Non-legal-advice tasks such as intake, formatting, scheduling and billing support are commonly outsourced, subject to your confidentiality requirements and local professional rules.
How do accounting firms use remote staff?
Accounting firms use remote staff for bookkeeping, data entry, document collection, reconciliations and tax preparation support, which adds capacity during busy season without permanent hiring.
Do you support both US and Australian firms?
Yes. HVT teams work with practices in both markets and can follow local terminology, document formats and working hours.
How is client confidentiality protected?
HVT team members work under confidentiality agreements and use only the systems and files you give them access to, so you stay in control of client data.

Book a Discovery Call

Give your practice room to grow.

Book a Discovery Call
Three HVT team members standing with their arms crossed